Senior Payroll Administrator

We are looking for a detail-oriented and experienced Senior Payroll Administrator to lead and manage payroll operations for our growing workforce. In this role, you will be responsible for ensuring the accurate and timely processing of payroll, maintaining compliance with tax and labor regulations, assisting in optimizing payroll systems, and supporting cross-functional teams including HR, Accounting, and FP&A. The ideal candidate has a strong background in payroll administration, a deep understanding of payroll software and statutory requirements, and a proactive approach to process improvement and problem-solving.

What you will do: 

Payroll Processing & Management

• End-to-End Operations: Oversee multi-state, semi-monthly payroll processing for all employees.
• Lifecycle Changes: Manage day-to-day operations including onboarding, merit increases, department changes, terminations, and leaves of absence.
• Compensation Handling: Ensure accurate and timely processing of bonuses, commissions, garnishments, and additional payments.
• Validation: Validate and reconcile payroll runs and reports for final approval and submission.

Compliance & Regulation

• Legal Adherence: Ensure all payroll practices comply with local, state, and federal laws.
• Tax & Reporting: Manage year-end tax reporting (e.g., W-2s) and stay current on labor regulations and statutory requirements.

System Maintenance & Optimization

• Technical Oversight: Maintain and update payroll software; troubleshoot and resolve system issues.
• Integrations: Collaborate with HR and IT to manage system upgrades and cross-functional integrations.

Audit & Financial Reporting

• Financial Analysis: Prepare cost reports, variance analyses, and monthly journal entries for benefits and payroll.
• Reconciliations: Create monthly reconciliations of benefit invoices, payroll accounts, and taxes.
• Audit Support: Assist with internal/external audits and maintain records in accordance with retention policies.

Equity Administration

• Data Management: Accurately maintain employee equity data within Carta.
• Transaction Processing: Process equity grants and exercises; prepare grant information for Board approval.
• Compliance: Reconcile equity records for audit purposes.

Employee Support & Strategy

• Inquiry Resolution: Address employee payroll questions professionally and promptly.
• Process Improvement: Identify operational inefficiencies and implement best practices to improve accuracy.

We would love to consider you for this role if you have:

• Experience: 5+ years of multi-state payroll experience in growing companies. Global payroll experience is a significant plus.
• Systems Expertise: Extensive experience with major HRIS/Payroll systems (ADP, UKG, Workday). UKG Pro preference.
• Financial Literacy: Strong ability to align payroll data with accounting systems, including journal entries and month-end reporting.
• Communication: Ability to explain complex payroll/tax information to stakeholders clearly and maintain strict confidentiality.
• Collaboration: Proven track record of working effectively with HR, Finance, and external vendors.

Benefits 

At Oura, we care about you and your well-being. Everyone here at Oura has a ring of their own and we are continually looking to improve employee health.

What we offer:

• Competitive salary and equity packages
• Health, dental, vision insurance, and mental health resources
• An Oura Ring of your own plus employee discounts for friends & family
• 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off
• Paid sick leave and parental leave

Oura takes a market-based approach to pay, which may vary depending on your location. US locations are categorized into tiers based on a cost of labor index for that geographic area. While most offers will be closer to the starting range, successful candidates' pay will be determined based on job-related skills, experience, qualifications, work location, internal peer equity, and market conditions. These ranges may be modified in the future.

• Region 1 $119,000 - $140,000
• Region 2 $106,250 - $125,000
• Region 3 $99,450 - $117,000

A recruiter can determine your Region based on your US location.

We are not considering candidates residing in the following states: Alaska (AK), Delaware (DE), Iowa (IA), Mississippi (MS), Nebraska (NE), South Dakota (SD), West Virginia (WV), and Wisconsin (WI).