Part-time Student, Projects Coordinator - CSEP

Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

Department:

Major Projects

Position Type:

Student

Salary Range:

$17.60-$27.00-Hourly

Scheduled Weekly Hours:

24

Anticipated Start Date:

May 04, 2026

Length of Contract:

n/a

Posting Information

This job posting is now accepting applications from all qualified individuals.

Posting Closing Date:

April 20, 2026

Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment:

Algonquin College campuses in Ottawa, Perth and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description:

• Document Control and filling

• Meeting minutes and communication

• Data entry

Duties and Responsibilities: 

Project Administration & Coordination

• Provide day-to-day administrative support to the SPM and project team;

• Assist in maintaining project schedules, trackers, and documentation systems (e.g., Smartsheet);

• Update project information and ensure data accuracy across tracking tools.

Meetings & Communication

• Schedule meetings, send calendar invites, and coordinate logistic;

• Take clear and concise meeting minutes and distribute them to stakeholders;

• Support the preparation and distribution of project updates, reports, and communications.

Documentation & Filing

• Maintain organized project filing systems (digital and/or physical);

• Ensure proper document control, including versioning and archiving;

• Distribute project documents to stakeholders as directed.

Presentation & Reporting Support

• Assist in preparing presentations, reports, and briefing materials;

• Format documents to ensure clarity, consistency, and professionalism.

Financial & Administrative Tracking

• Support invoice tracking and maintain records for financial documentation;

• Liaise with the Finance Department (as directed) to follow up on invoice processing.

General Team Support

• Act as a coordination point for internal communication within the FM team;

• Provide ad hoc administrative support as required by the SPM;

• Occasionally assist with site visit documentation or reporting if needed.

Required Qualifications:

• Currently studying at the Algonquin College of Applied Arts and Technology and currently enrolled in Architecture Technology or Interior Design Studies and the position provides an opportunity to develop this skill. Students in their third semester of 3 or 4 year programs meet the level of training required;

• Additional skills; MS-Projects, Smartsheet, MS-Office Suite

• This position is funded through the College Student Employment Program (CSEP). Applicants must be eligible for CSEP. 

• You must be currently enrolled in a full-time program. The following students are not eligible: Second Career, Apprenticeship Programs, International students, Algonquin College employees paying a reduced tuition, Collaborative programs with the University of Ottawa or Carleton University and all programs that are not Ministry-approved; 

• ​​You must demonstrate a financial need by successfully applying for OSAP or out-of-province financial aid funding; 

• You must be a Canadian citizen, a Permanent Resident, or a Protected Person/Convention Refugee within the meaning of subsection 95(2) of the Immigration and Refugee Protection Act (Canada) prior to the application deadline date; 

• For more information on CSEP: https://www.algonquincollege.com/financial-aid/work-study-programs/ 

* Please note the student payrate range is $17.60 per hour.

This position requires regular on-site work at Algonquin College’s Woodroffe (Ottawa) Campus  

Why Join Algonquin College?

• Compensation: Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well-being. Eligibility for benefits vary by position. Benefits | Careers

• Learning and Development Opportunities: Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development. Availability depends on role and employment status.

• Company Culture: Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as one of Canada’s Best Employers for 2025 and one of Canada’s Best Employers for Diversity for 2024

• Inclusion, Diversity, Equity, and Accessibility (IDEA): We are proud to be the first Ontario college to implement an Equity, Diversity, and Inclusion policy, fostering an inclusive workplace where all employees feel respected and valued. Affinity Group Conversation Communities | Inclusion & Diversity & Truth and Reconciliation

• Flexible Work Arrangement Policy. Select positions are eligible for hybrid work in accordance with the College’s Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/ (subject to change).

How We Use AI in Hiring:  

Algonquin College uses artificial intelligence technology to assist in screening and assessing applicants and their applications, while ensuring that all processes respect and uphold the provisions of applicable collective agreements above all else.

Accessibility:

Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, members of racialized groups, and individuals from diverse communities. If you require accommodation during the recruitment process, please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted.